Structured Fields
Individual SIV Access
Administrators with permission can assign users and groups access to any Structured Index Value (SIV). View, Modify, and Delete permissions can be controlled for any value in a Structured Index Field. Access assigned on an SIV level is more specific than access assigned on a Global SIF level.
Default Values
When a new document is added to the system, the default SIV will already be selected when the user goes to Register the document. Setting up default values for SIF’s can be a huge time saver for DynaFile users.
Global SIF Access
Field (SIF). View, Modify, and Delete permissions can be controlled for any Structured Index Field (SIF). Access assigned on a Global SIF level is more general than access assigned on an SIV level.
Index Field
DynaFile is an Indexed filing system. Documents stored in the system are categorized or classified by various taxonomies called Index Fields. Every DynaFile implementation has a unique set of Index Fields to match the needs of the specific client and department utilizing the solution. Administrators have complete control over Index Field values in the DynaFile system.
Structured Index Fields (SIF)
A Structured Index Field (SIF) is one in which the Index Values are controlled by an administrator of your DynaFile system. Structured Index Fields appear as drop-down menus in the Search Box and Document Registration Screen. SIF’s are required fields when registering a new document in the system and provide additional functionality over Unstructured Index Fields.
Manage Index Values
Admins with permissions can manage Index Values for Structured Index Fields (SIF). These values are called Structured Index Values (SIV) and must be input and managed by an administrator. Users may select from provided SIV’s when registering a new document in DynaFile or when retrieving a document using an Index Search.
Structured Index Access
Admins with permissions can manage access for Structured Index Fields (SIF) as well as for specific Structured Index Values (SIV). Access permissions can be applied on an individual level as well as a group level.